How to Turn Google Calendar Events Into Meeting Notes With AI (Hands-free)

The worst time to set up your meeting notes is during the meeting.

You're fumbling to open Notion, typing the title, checking who is on the call... meanwhile, the client is talking and you're missing it.

The Fix: The "Zero-Click" Meeting Note.

When you join the Zoom call, your notes page should already be waiting for you.

* Title: ✅

* Date: ✅

* Attendees: ✅

* Agenda Template: ✅

The Workflow

Trigger: A meeting is about to start (or was just created) in Google Calendar.

Action: Create a page in Notion.

Action: Populate it with details.

Bonus: Email the link to yourself.

Step 1: The Trigger

* Make.com Trigger: Google Calendar > Watch Events.

* Settings: Watch for "New Events" or "Upcoming Events" (e.g., 15 mins before start).

Step 2: The Notion Page

* Module: Notion > Create a Database Item.

* Database: "Meeting Notes".

* Properties:

* Name: {{Summary}} (from Calendar)

* Date: {{Start Date}}

* Attendees: {{Attendees_Emails}}

* Meeting Link: {{Location}} or {{Description}}

Step 3: The Template Content

You don't want a blank page. You want structure.

In the "Content" section of the Notion module (or using Append to Page Content), add your standard headers:

``markdown

# Agenda

• [ ] Item 1

# Discussion Notes - # Action Items

• [ ]

`

Now, when you open the page, you just fill in the blanks.

Seeing this in action makes a huge difference. Once configured, the interface provides a clear visual confirmation that your automation is running smoothly, giving you peace of mind that the system is working as intended.

Step 4: The "Context" Link (Advanced)

If you have a CRM in Notion, link it!

Action: Notion > Search Database (CRM).

Query: Email = {{Attendee_Email}}.

Action: Update the "Meeting Note" we just created.

Property: Relation_to_Client` = {{Client_Page_ID}}.

Now, on your Client's page, you see a history of all meetings automatically.

Conclusion

This automation saves maybe 2 minutes per meeting.

But if you have 5 meetings a day, that's 10 minutes.

Over a year, that's 40 hours.

You just saved a full work week of "admin fumbling" with one automation.

Next Step: Build the basic version (Calendar -> Notion) today. It takes 10 minutes to set up.

* Start automating with Make.com

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After the meeting, summarize it. Learn how to Auto-Summarize Calls with Fireflies.