Turn Every Loom Video Into a Task List for Your Team Automatically

"Did you watch the video?"

You record a Loom to explain a task. You send it to your VA or developer.

Two days later, they ask a question you answered in the video.

Or they miss step 3 because they skimmed it.

The Problem: Video is great for context, bad for reference. You can't "Ctrl+F" a video. The Solution: Auto-convert the video into a checklist.

The Workflow

Trigger: New Loom video recorded.

Transcribe: Get the text.

Extract: AI pulls out "Action Items".

Create: Tasks are added to Asana/ClickUp/Trello.

Step 1: The Trigger

* Make.com Trigger: Loom > Watch for New Videos.

* Filter: Title contains "Task" (so you don't process every random video).

Step 2: The AI Extraction

* Module: OpenAI > Create a Completion.

* Prompt:

> "I am providing a transcript of a task instruction video.

> Transcript: {{Transcript}}

>

> Extract the Action Items.

> Format as a JSON list:

> [{"task": "Resize logo", "details": "Make it 200px wide"}, {"task": "Update header", "details": "Use blue color"}]"

Step 3: The Iterator

We have a list of tasks. We need to create separate cards for each one.

* Module: Flow Control > Iterator.

* Source: The JSON array from OpenAI.

Step 4: The Task Creation

* Module: Asana/ClickUp/Trello > Create a Task.

* Name: {{task}}

* Description: {{details}}

* Attachment: Link to the original Loom video (for context).

Seeing this in action makes a huge difference. Once configured, the interface provides a clear visual confirmation that your automation is running smoothly, giving you peace of mind that the system is working as intended.

Why This is Better Than Just Video

Accountability: You can check off items. You can't check off a video.

Searchability: You can search for "logo" in Trello and find the task.

Clarity: The AI removes the "Ums" and "Ahs" and "Maybe we could..." and leaves only the "Do this."

Conclusion

Stop being the bottleneck.

Stop writing long emails.

Record, send, and let the robots do the typing.

Next Step: Connect Loom to Make.com today. Even if you just have it email you the summary, it's a game changer.

* Start automating with Make.com

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Need to document the whole process? Learn how to Auto-Generate SOPs from Loom.